![]() ![]() Includes a disclaimer statement (optional) The possibilities are endless, and so is your creativity. Towards the end of your email signature, you can include creative call to action strategies like subscribe button, link to your latest blog post or even an option to buy your newly launched e-book at an attractive discount. Make sure you include everything that had been discussed here in not over four lines. The fonts, the spacing and the line-height should be so optimal that it instantly creates a professional impression on the recipient. Professional email signatures are neatly laid out and easy on the eyes. If you decide to create it on your own, Canva is one of the best places to get started with. To get a professional logo, you can either hire a web designer or you can create it on your own. People instantly begin to recognize your logo and associating your business name with that brand image! That’s the importance of having a logo for your business. Whether you’re representing a company as an employee, or you’re representing your own business, displaying a professional logo in email signatures plays a huge role in branding your empire. ![]() Regarding display of social media profiles, include only those profiles which are important and where you are active. However, if you’re using your personal email address, you must include your official email address in the signature. Including your email address in key contact points is redundant, so it should not be included. The recipient feels even more connected when your email signature displays your most important contact points like your phone number, fax, social media and official address. It looks even better if the background of the portrait shot is plain white or black. A confident portrait head-shot in email signatures always looks better and professional. Displaying your photo and designation brings an element of authenticity to your email. Displays your name, photo and designationĪ professional email signature should display your full name along with your photo and designation. Remember that using links is preferable to images or logos.Related posts: What should be in a professional email signature? Template of a professional email signatureįor an email signature to look professional, it has to exhibit certain key traits which are mentioned below: 1. Social media: Adding links to social media channels is optional feel free to promote the main accounts on Facebook and Twitter (see below) or your own office, division, or center’s accounts. Don’t include a cell or fax number if it’s not something you often use or want to share broadly. Phone numbers: Include the phone and/or fax numbers you use regularly in an effort to make it easy for others to reach you. Non-standard fonts and HTML may not translate across email clients.Ĭolor: Dark gray is preferable and consistent with the brand color palette. Also, refrain from using quotes or epigraphs in business communications to keep the message professional and to avoid having others assume a particular statement represents the University.įont: Use 12-point Arial which is a standard font on both Mac and PCs and works in all email clients. If you feel you need to add more information, use pipes (|) to separate components adding two spaces between content and pipes. Less is more: Email signatures should be under 10 lines. This includes the CPP logo and logos for social media platforms - they should not be included in a signature. So, if you include these in your signature, your email recipients won’t know when you send a real attachment and when it’s just your email signature. The following are recommended guidelines for faculty and staff members using an account.Īvoid images, logos and vCards: Most email clients process these as attachments or block them by default. Type in your information into the generator and copy the signature to Microsoft Outlook. In addition, consistent and clear email signatures present a professional appearance for conducting business through email.Ĭhoose between a basic or expanded signature style. Consistent email signatures for email accounts is an opportunity to create brand alignment while relaying relevant contact information.
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